SPEAKER TOOL KIT

The entire UAI team is thrilled to have you join our team as a speaker for UA Week.  This kit includes presentation development guidelines, registration information and session marketing resources to help you make the most of your presentation at UA Week. 

PRESENTATION GUIDELINES

Presentation Development

• All UA Week breakout sessions are 45-minutes long. Please ensure your presentation stays within the allocated timeframe.
• Use the UA Week -branded slide template located in the Speaker Marketing Tool Kit.
• Keep slide content clean and easy to read from a minimum distance of 75 ft, use at least 28-pt. font.
• Limit each slide to no more than six lines per slide and not more than 6-8 words per line.
• Replace words with images when possible. 
• Videos can be included in the presentation. Consider bring the video file on a USB drive as well. 
• Company name should appear on the title page & contact information page ONLY.
• If acronyms are used, provide explanation.
• Author information, including contact information, should appear on the last slide of your presentation.
• PRACTICE your presentation thoroughly before the presentation day.

Session Room and Audio Visual Set Up

• Breakout session rooms will be set with a combination of classroom (front half of the room) and theater seating (back half of the room).
• Breakout session room audio visual set up includes:
  • LCD projector
  • Wide screen (16:9 aspect ratio)
  • Podium microphone
  • Lap top computer w/ Microsoft suite and wireless Internet connection
  • Slide advancer w/ laser pointer
  • Sound projection

Presentation Delivery

• Dress code for presentation delivery is business casual.
• Arrive 10-15 minutes early to check the equipment. 
• Each breakout session room will have session moderator provided by UAI to start and end the session on time. 
• Bios will not be read by the moderator, they will be available in the event mobile app. Build in a 60 second introduction of yourself to provide context for your presentation. 
• Use visuals to reinforce ideas and to accommodate different learning speeds and language barriers.
• Refer to case studies, research, and other facts to validate information.
• Include 5-10 minutes near the end of the presentation for audience Q&A.
• Summarize at the end of the presentation and close with a memorable idea that leaves the attendee with a positive impression.

NOTE: Speakers/panelists who represent vendors should avoid commercial announcements

Presentation Day Reminders

• Your presentation will be pre-loaded on a show laptop; bring a back up on a USB drive.
• Bring any speaker notes.
• Pick up your speaker badge from the Conference Registration Desk.  
• Visit the conference room prior to your session to familiarize yourself with the room and AV set up.

REGISTRATION & SLEEPING ROOM RESERVATIONS

• Event Registration
  All speakers from utilities receive a complimentary (non-transferable) full conference registration to UA Week. Your registration will cover the conference sessions, breakfasts, coffee breaks and networking receptions.

• Sleeping Room Reservations
  We have secured a discounted room rate of $259 per night (based on single/double occupancy) for UA Week attendees. Don't miss the opportunity to stay at the conference hotel; the discounted room rate will be available through September 29, 2026. Reserve your sleeping room at Renaissance Orlando at SeaWorld®

QUESTIONS?