The entire UAI team is thrilled to have you join our team as a speaker for UA Week.  This kit includes presentation development guidelines, registration information and session marketing resources to help you make the most of your presentation at UA Week. 

PRESENTATION GUIDELINES:

Presentation Development

• All UA Week breakout sessions are 45-minutes long. Please ensure your presentation stays within the allocated timeframe.
• Use the UA Week -branded slide template located in the Speaker Marketing Tool Kit.
• Keep slide content clean and easy to read from a minimum distance of 75 ft, use at least 28-pt. font.
• Limit each slide to no more than six lines per slide and not more than 6-8 words per line.
• Replace words with images when possible. 
• Videos can be included in the presentation. Consider bring the video file on a USB drive as well. 
• Company name should appear on the title page & contact information page ONLY.
• If acronyms are used, provide explanation.
• Author information, including contact information, should appear on the last slide of your presentation.
• PRACTICE your presentation thoroughly before the presentation day.

Session Room and Audio Visual Set Up

• Breakout session rooms will be set with a combination of classroom (front half of the room) and theater seating (back half of the room).
• Breakout session room audio visual set up includes:
  • LCD projector
  • Wide screen (16:9 aspect ratio)
  • Podium microphone
  • Lap top computer w/ Microsoft suite and wireless Internet connection
  • Slide advancer w/ laser pointer
  • Sound projection

Presentation Delivery

• Dress code for presentation delivery is business casual.
• Arrive 10-15 minutes early to check the equipment. 
• Each breakout session room will have session moderator provided by UAI to start and end the session on time. 
• Bios will not be read by the moderator, they will be available in the event mobile app. Build in a 60 second introduction of yourself to provide context for your presentation. 
• Use visuals to reinforce ideas and to accommodate different learning speeds and language barriers.
• Refer to case studies, research, and other facts to validate information.
• Include 5-10 minutes near the end of the presentation for audience Q&A.
• Summarize at the end of the presentation and close with a memorable idea that leaves the attendee with a positive impression.

NOTE: Speakers/panelists who represent vendors should avoid commercial announcements

Presentation Day Reminders

• Your presentation will be pre-loaded on a show laptop; bring a back up on a USB drive.
• Bring any speaker notes.
• Pick up your speaker badge from the Conference Registration Desk.  
• Visit the conference room prior to your session to familiarize yourself with the room and AV set up.

REGISTRATION & SLEEPING ROOM RESERVATIONS

• Event Registration
  All speakers from utilities receive a complimentary (non-transferable) full conference registration to UA Week. Your registration will cover the conference sessions, breakfasts, coffee breaks and networking receptions.

• Sleeping Room Reservations
  We have secured a discounted room rate of $259 per night (based on single/double occupancy) for UA Week attendees. Don't miss the opportunity to stay at the conference hotel; the discounted room rate will be available through September 29, 2026. Reserve your sleeping room at Renaissance Orlando at SeaWorld®

QUESTIONS?